15 Min UX Project Planner - Notion tempalte

I used to let that feeling sit for hours.
Now? I give myself 15 minutes.

Over time, I crafted a simple Notion ritual that brings structure to the madness. It’s my go-to when I need to shift from messy beginnings to a focused plan—quickly, calmly, and without overthinking.

Even when I’m balancing design strategy with nap schedules.

Here’s the exact 4-step flow I use to plan any UX project with clarity—fast:

🧩 Step 1: Define the Problem
I open my template and start with prompts like:
→ What problem are we solving?
→ Who’s affected?
→ What does success look like?

The key: don’t overthink—just write what you know. Trust your instincts. You’ll sharpen it later.

🎯 Step 2: Set Goals & Key Questions
Next, I add clarity around the unknowns:
→ What do we want to learn?
→ What’s unclear right now?
→ What outcomes are we hoping for?

This naturally guides the scope and methods for research or design. It’s where strategy starts to take shape.

📅 Step 3: Rough Timeline
I quickly build a timeline view in Notion with several blocks that identify each milestone.
Even rough time estimates help reduce decision fatigue later.

🧰 Step 4: Add Your Tool Stack
The final touch: I drop links to all the key tools and docs in one place.
→ Figma files
→ Research docs
→ Testing platforms

Because when your brain is juggling a million tabs (or you’re running on baby naps and coffee), you need a single source of truth.

✨ One Notion doc. Fifteen minutes. Full clarity.
This little ritual has saved me hours of confusion—and kept my projects moving forward, even in the most chaotic seasons.